Lady writing in planner at desk

21 Best Planner Organization Ideas 2022

Home » Organize Your Life » 21 Best Planner Organization Ideas 2022

Find the best planner organization ideas to get you motivated to get organized.

Manage Your Chaos participates in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.

Are you looking for new planner organization ideas? If so, you have come to the right place!

This article will discuss various ways to use your new planner for effective time management. A new year can be a great time to use a planner, but why not start now?

Whether you need help getting started with your new planner or want some new ideas, read on for inspiration!

Choose Your Planning System

The first step to organizing your life is to choose the right planner that best fits you.

Planner and pen on table with cell phone

Daily Planner

Being a mom is one of the most challenging jobs in the world. You need to:

  • Take care of your children
  • manage the household
  • cook meals
  • handle many other things daily

It’s no wonder that so many moms feel overwhelmed and stressed out. A great way to manage your daily schedule is to use a daily planner.

A planner can help you keep track of your daily tasks, schedule appointments, and plan for upcoming events.

Have you heard of The Happy Planner? It is a popular custom disc-bound planner system with stickers and accessories. It is great option to look into!

Take a few minutes every day to review your planner and set your priorities. You can help to be sure:

  • that the important things get done
  • you don’t miss due dates
  • you’re taking care of yourself, too

So if you’re feeling frazzled, consider giving a daily planner a try. It just might be the tool you need to help you regain some control over your life.

Paper Planner

For some people, paper planners may be the best way to organize their life. That is me! It is an easy way for me to keep track of things.

Maybe one day, I’ll venture out and try a digital planner. But for now, a paper planner is the perfect planner for me. It is a personal preference!

  • Paper planners provide a physical space to write your thoughts and plans. Using a planner helps you feel organized and in control of your life.
  • Additionally, paper planners offer the flexibility to make last-minute changes and adjustments. You can also use planners to track your children’s activities and appointments.
  • You stay on top of their schedules and make the most of your time by keeping everything in one place.

Click here for a FREE weekly planner! This is not only a free planner for yourself, but also gives you the rights to design the free planner and sell them on sites like Etsy!

flat lay photography of turned-on silver iPad beside Apple Pencil

Digital Planner

You can access digital planners on a smartphone, tablet, or computer. Digital planners make it easy to update and track appointments, deadlines, and other important events.

In addition, many digital planners offer features such as setting alarms and creating To-Do lists.

You will need:

  • A smartphone or tablet
  • A note-taking app such as Goodnotes, NoteShelf2, or Xodo (Free)
  • A digital planner (This is a beautiful, easy-to-use one)

It is helpful to use a stylus and a paper-like screen protector.

For busy moms, a digital planner can be the best planner for helping to keep track of your hectic schedule.

This is a gorgeous Elegant Undated Digital Planner! Follow the link and see a video displaying all the pages. This planner also comes with the commercial rights for you to design them yourself to sell on a place like Etsy!

Bullet Journal

A bullet journal is a type of dot grid notebook that you can use for various purposes, from keeping track of appointments to chronicling your daily thoughts and activities.

  • The name “bullet journal” comes from using bullet points to organize information. Although bullet journals can be as simple or complex as you like, they all follow the same basic format.
  • Each page is divided into sections, with each section corresponding to a different aspect of your life.
  • For example, you might have an area for work-related tasks, another for personal goals, and another for tracking your daily water intake.
  • Choose whichever system works best for you. But the goal is to have a central place where you can easily find all the information you need.
  • Bullet journals can be a beneficial tool for busy people who need to stay organized. You can also use bullet journals to document your life and thoughts daily.
  • Either way, bullet journals offer a unique and flexible way to keep track of everything important to you.

This beautiful bullet journal opens up a whole new world of organization! The customization is out of this world!

You could start a side hustle by designing them using their unique features and selling them online!

digital planner

Habit Trackers

A habit tracker keeps track of your progress as you try to form a new habit. Some examples of using a habit tracker are:

  • eating more vegetables
  • cutting back on screen time
  • drinking more water
  • exercising daily
  • meditating
  • reading your Bible

The key is to make the tracker simple and easy to use. You can see how far you’ve come and be motivated to keep going by tracking your progress.

Plus, it can be satisfying to look back at a completed tracker and see all of your progress.

Here is a beautiful habit tracker journal. You can follow the link to see a video of all the pages. Like the others I’ve mentioned, they are for commercial use. So you can use them for yourself and edit and sell them on Etsy or another marketplace.

Planner Layouts

For maximum efficiency, choosing a layout that works for you is important. Here are some popular options:

  • An hourly layout lets you see your entire day at a glance and easily schedule activities in half-hour increments.
  • Another popular choice is the daily to-do list, which allows you to jot down everything you need to accomplish in a given day.
  • If you have many different types of appointments and commitments, consider a layout that includes separate sections for each type of event. This helps to quickly see what’s on your schedule for the day.
  • If you often find yourself jotting down notes and reminders throughout the day, look for a layout with plenty of writing space. Some planners even have special note sections so you can keep all your thoughts in one place.
  • If you like to plan ahead, choose a layout that includes a monthly calendar view. That way, you can see what’s coming up in the weeks and months ahead and start planning accordingly.

No matter what layout you choose, the most important thing is that it works for you. It’s a good idea to experiment with different planners until you find one that helps you stay organized and on top of your schedule.

Best Planner Organization Ideas

Here are 21 top tips to get the most out of your planner:

Decide What Level of Detail You Need

Do you want to plan out every hour of every day? Or block off time for specific tasks?

Knowing your planning style will help determine whether a daily, weekly, or monthly planner best suits your needs.

Keep Everything in One Planner

Keeping your appointments, deadlines, and events in one central location ensures you never miss anything important.

Using a single planner can help reduce stress and anxiety levels by consulting your planner to know that you’re on track. That works so much better than trying to remember everything!

Choose a Format That Works For You

Paper planners are great for those who like to write things down and see their plans laid out before them.

But a digital planner might be more convenient if you’re always on the go. Many hybrid options combine the best of both worlds.

Bullet journal layout with a pen

Choose a Planner That Fits Your Personal Style

Do you prefer something classic and understated? Or do you like something with more personality?

There are thousands of different planners, so take some time to browse and find one that suits your taste.

Consider the Size and Layout of the Planner

Some people prefer small, compact planners that can easily fit into a purse or backpack.

Others prefer larger ones with more space for writing. Choose whichever size is more comfortable for you.

Categorize Your Tasks

Categorizing your tasks can help you to see at a glance what needs to be done and when. For example:

  • creating a section for work tasks, personal errands, and housework.
  • grouping tasks by their urgency, with a separate area for urgent, essential tasks and those that can wait.

Whatever system you choose, categorizing your tasks can help you to stay on track and get things done efficiently.

Set a Time Limit With Daily and Weekly Tasks

Setting a time limit helps to stay focused on the task and not get sidetracked. It also allows you to see how much time you have to complete each task.

Of course, setting time limits is only effective if you are willing to stick to them. That means being realistic about how much time it will take to complete each task and avoiding distractions.

If you frequently go over the allotted time for a task, it may be time to reassess your schedule.

Make the most of your day and increase your productivity by being mindful of how you use your time.

lady writing in a habit tracker with a cup of coffee and her cell phone

Make a Top 3 List

Making a top 3 list helps you prioritize your tasks and ensures that you are constantly working on the most important items.

Using a top 3 list may seem like a small change, but it can make a big difference in your planning.


Get all those big and small ideas out of your head and into your planner. You can worry about sorting them later.

Make a List of Important Dates

Write down a list of important dates, such as birthdays, anniversaries, etc., and refer to it often.

Use of Color Coding and Other Visual Aids

Color coding can help you quickly see what’s on your schedule at a glance and also make it more fun to use your planner. 

For example:

  • use one color for work commitments
  • another for personal appointments
  • another for social engagements

Or you could use different colors for each family member or projects. 

Get Creative by Using Washi Tape

Washi tape is a decorative tape used for various purposes. If you’re looking for a way to add some personality and a pop of color to your daily planner, washi tape is a perfect option.

You can use it to highlight important dates, mark pages that need to be refilled, or add a bit of decoration.

Plus, washi tape is easy to remove and reposition, so you can change your design anytime.

Create a Key or Legend

Creating a key or legend can be as simple as assigning a symbol to each category of event or task.

For example:

  • use a dollar sign for financial obligations
  • a heart for social plans
  • a star for personal goals

Using a key or legend makes it easy to see your important events or tasks at a glance. 

Leave Some Blank Space in Your Planner

Leaving some blank space in your planner can be useful for jotting down last-minute plans or brainstorming ideas.

It’s also helpful to have some space if you need to reschedule something or make changes to your plans.

white printer paper on macbook pro

Write Down Important Deadlines and Appointments

Write down important deadlines and appointments in your planner as soon as you know about them. That way, you won’t forget about them and miss something important. 

Create a Running List of Everything You Need to Get Done

Keeping a running list could be a weekly or monthly task list or a general “to-do” list that you refer back to often.

This can help prevent you from forgetting important tasks. You will also see what still needs to be accomplished at a glance.

Use Planner Stickers

Planner stickers can help you track appointments, events, and tasks. Use stickers to decorate your planner and make it more personal.

You can find functional planner stickers in various colors, styles, and sizes. Here are some super cute planner stickers to check out.

Get Creative With Your Layout

Don’t be afraid to mix things up and try new things. The best thing about paper planners is that you can always start fresh if something isn’t working for you.

Always Keep Your Planner With You

Make it a habit to keep your planner with you. That way, if something comes up that you need to add to your planner, you can do so right away. 

Some people call their planners their “second brain.” I certainly do!?

Review and Update Your Planner Weekly and on a Daily Basis

Look through your planner to see what’s coming up in the days and weeks ahead. Sunday evening is a great time to look over the coming week.

Setting aside time each week to review your planner will help you prepare better for what’s coming up and ensure that nothing gets forgotten. 

It is also important to look over your planner for the next day.

Stay Flexible

One of the most important things about using a planner is learning to be flexible when things don’t go according to plan.

Life happens, and your plans will need to change from time to time. Please don’t get too stressed about it. Try to roll with the punches, and remember that tomorrow is always a new day.

woman writing using pen

Have Some Fun With Your Planner

Decorate your planner however you want, and use it as a creative outlet. Planning can be enjoyable, so don’t be afraid to experiment until you find what works best for you.

Create Wiggle Room in Your Schedule

Of course, we know that life happens, and things will come up that we didn’t put in our planner! If our schedule is too tight, we will feel stressed instead of productive.

So build in some buffer time and go with the flow. Your planner should help you feel organized and in control, not frazzled and overwhelmed.


Hopefully, these planner organization tips are helpful as you start using your new planner. Remember, there is no wrong way to use your planner! Find what works for you and run with it!

Have you found a favorite planner? Please share below!

Check out my About Me Page to learn more about my crew and me!

Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *