Man with his hands over his face trying to remember his password

The Best Ways to Keep Your Passwords Organized 2022

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How to keep your passwords organized is so crucial in today’s world. We need them for everything from our email accounts to social media profiles. Not to mention the zillion places we shop online!

The best methods to keep your passwords organized are a paper password tracker, a google spreadsheet, an excel spreadsheet, or a password manager. It is essential to keep your passwords in a single location. You will go crazy if you have passwords in multiple locations!

But, let’s be honest, keeping track of all your passwords in our digital life can be a pain, especially if you have multiple devices and want to keep your passwords synchronized between them.

In this article, we will discuss some tips and tricks for keeping your passwords organized and easily accessible! We will also talk about the pros and cons of each method.

I thought I would lose my mind when I realized all the different places and important accounts where I had a password:

  • online accounts
  • bank accounts
  • social media accounts
  • online courses I purchased
  • email address account
  • google
  • time card and computer passwords at work
  • all the many websites where I have accounts

Yikes! I’m not sure where I lost it, but I realized I had to do something. The good news is that there are options to get organized with your passwords and keep them secure.

lady entering her password on her cell phone

How to Keep Your Passwords Organized

I hope these password management tips and tricks will help you manage your different passwords and give you peace of mind as they did for me!

Paper Password Tracker Book

Paper Password Trackers

Create a password list with columns for the website or service, your user name, and the password. Then, update the tracker anytime you create a new account or change a password.

You can keep it in your purse or wallet for easy access or even store it electronically on your computer or phone. Just be sure to password protect the file for extra security!

Using a paper password tracker can easily stay organized and keep all your passwords in one safe place. You can find printable password trackers online as well.

It can be tricky to write down a password in a password tracker without giving away exactly what it is. After all, the whole point of a password tracker is to keep your passwords safe and secure.

Methods For Writing Down Passwords to Keep Them Secure

There are several ways to write down a password without revealing its true identity. One approach is to use code words or special symbols in place of letters.

For example, instead of “password,” you could write “p@ssw0rd.” Another approach is to create a simple substitution cipher. For instance, you could replace all the a’s in your password with 1’s, all the b’s with 2’s, and so on.

Another option is to use a code system to scramble the password. For example, you could replace each letter with a number so that “Fluffy” would become “71549.” If you decide to use this method, write the key to your code somewhere safe!

By choosing one of these methods, you can ensure that your passwords remain confidential even if your password tracker falls into the wrong hands.

While paper password trackers can be a simple way to organize and keep track of your passwords, they also have some downsides.

One downside is that if you lose your password tracker, all your passwords will also be lost. Another downside is that someone could easily find and steal your tracker, which would give them access to all of your passwords.

Finally, if you forget your tracker or it gets damaged, you will have to start over again and create new passwords for all your accounts. While paper password trackers have some advantages, you must weigh the pros and cons before using one.


Google Drive

Google Drive is another password storage option. When you store your passwords in a secure location, you can free yourself from the burden of trying to remember them all.

Google Drive is encrypted, so you can rest assured that your data will be safe from prying eyes.

So the next time you struggle to remember a password, consider using Google Drive to keep it safe and sound.

To begin, open up a new document and label it “Passwords.” Then, add a new row for each password, including the website or application name in the first column and the password in the second column.

Save your document when you’re finished. Share it with a trusted friend or family member who can help you recover your passwords if needed.

With some planning, you can breathe easy knowing that your passwords are safe and sound.

While storing your passwords on Google Drive is convenient, there are some potential downsides to consider.

  • If your Google account is ever hacked, the attacker would have access to all of your passwords.
  • Your passwords could be exposed if Google ever experienced a data breach.

Finally, if you ever forget your Google password, you will lose access to all your stored passwords. For these reasons, it’s essential to weigh the pros and cons of storing passwords on Google Drive before deciding whether or not it’s right for you.

man entering his username and password on his home computer

Excel Spreadsheet

Another option to store computer passwords is in Excel. This program is not only password-protected, but you can also set it up so that it requires a password to open the document.

This way, even if someone were to find your Excel file, they would not be able to access it without the password.

Additionally, you can encrypt your passwords in Excel. This means that even if someone were to hack into your computer, they would not be able to read your passwords. Encrypting your passwords is a good idea for any password storage

While this can be a quick and easy way to keep track of all your passwords in one place, it also has some severe risks.

One of the biggest dangers of storing passwords in Excel is that it is relatively easy for someone to gain access to your spreadsheet if they know your password.

If your computer is hacked or stolen, all your passwords could be compromised. In addition, if you ever forget your password or lose access to your spreadsheet, there would be no way to retrieve your information.

For these reasons, weighing the risks and benefits before deciding whether or not to store your passwords in Excel is essential.

Password Security infographic

Online Password Managers or Cloud Services

Managing your passwords can be a daunting task. You must create strong passwords that are difficult to crack, but you need to remember them all.

You risk being hacked if you have too many weak passwords. But if you have too many strong passwords, you risk forgetting them.

That’s where password management software comes in—cloud services like this offer an extra layer of security. The Last Pass is one of the popular online password managers. Digital vaults like LastPass can contain your passwords and credit card information.

I use and love Roboform, recommended by Kim Komando. This type of password keeper has been the best way for me to manage my passwords.

Password management software helps you create and store strong passwords in a secure location. This way, you only have to remember one password – the password to access your password manager.

And if you’re worried about losing access to your account, most password managers offer two-factor authentication, which adds an extra layer of security. Consider using a password manager if you’re looking for a way to make password management easier,

There are a few possible drawbacks to using password management software to store your passwords. One is that if you forget your master password, you may not be able to access any of your other passwords.

Another is that if the software company goes out of business or otherwise ceases to exist, you could lose access to your passwords.

Additionally, if the software is hacked, your passwords could be exposed. However, many password management software programs offer ways to recover your passwords if you forget them or if that particular company goes out of business.

Overall, the pros of password management software likely outweigh the cons for most people.

Best Practices to Keep Your Passwords Organized and Safe

man typing in his username and password on his mobile device

Importance of a Good Password

In today’s digital age, it’s essential to take steps to protect your login credentials and to choose a strong password. After all, these are the keys to your online accounts.

You could risk fraud or identity theft if they fell into the wrong hands. So how can you keep your login details safe?

  • First, choose strong, secure passwords that mix upper and lowercase letters, numbers, and symbols. Avoid using easily guessed words or phrases like “password” or your birthdate.
  • Second, don’t use the same password for more than one account. Be sure to choose a unique password each time.
  • If a hacker figures out how to obtain your password, they could gain access to all of your online accounts.

Mobile Devices Security Risk

In today’s digital age, our mobile phones are essential tools we use for various daily tasks. From communicating with family and friends to managing our finances and work schedule, our phones contain a wealth of personal information.

So, it’s not surprising that they are becoming a target for criminals. Ensure that it is equipped with solid security measures to protect your mobile phone from being hacked.

  • A PIN or password is the most basic form of security, but other options are available such as fingerprint or iris recognition.
  • It’s also important to encrypt the data so that it can’t be accessed if the device falls into the wrong hands. This is essential if you store secure and sensitive information on your phone,
  • One of the crucial things you can do to secure your mobile phone is to create strong passwords and avoid using public Wi-Fi networks.

These simple precautions can help ensure that your sensitive information stays safe and out of the wrong hands.

man typing in his password on a computer

Choosing the Best Security Questions For Your Passwords

  • As anyone who has been the victim of a hacking attempt knows, passwords and security questions are essential for keeping your online accounts safe.
  • Hackers are constantly looking for ways to break into peoples’ accounts, and often the weakest link is a weak or easily guessed password.
  • That’s why it’s important to choose strong and unique passwords. In addition, security questions can be another way for hackers to access your account.
  • Many people select questions that can be easily guessed, such as their mother’s maiden name or pet’s name. However, choosing more complex questions can make it much harder for hackers to guess their way into your account.
  • Whether setting up a new account on your phone or computer or updating your security settings on an existing one, taking the time to choose strong passwords and difficult security questions can help protect you from potential invaders.

Choosing the Best Username to Keep Your Passwords and Online Information Secure

When choosing a username, you should keep a few things in mind to ensure your passwords are secure.

  • Avoid using easily guessed words like your name or birthdate. Instead, opt for a random mix of letters and numbers.
  • Ensure your username is unique to you and not used anywhere else online. This will help prevent someone from guessing your password if they get their hands on your username.

Following these simple tips, you can help keep your passwords and online accounts safe.

man entering a  strong, secure password on his cell phone

How Often Should You Change Your Password?

In today’s digital age, keeping your online information secure is essential. Be sure to change your passwords regularly.

There are several factors to consider how often to get a new password, including how sensitive the information you are protecting and the level of security offered by the website or service.

  • If you use a simple password for a low-risk account, you may only need to change it every few months.
  • If you use a more complex password for a high-security account, you may need to change it every few weeks. By regularly updating your passwords, you can help keep your online information safe and secure.

It’s essential to keep your passwords organized and secure, whether you are a business owner or an individual.

Keep your passwords organized with paper password trackers, google drive, excel spreadsheets or an online manager


So there you have it, our best ways for keeping your passwords organized. We hope these help make your online life a little bit easier.

Do you have any favorite methods for keeping your passwords organized? Let us know in the comments below!

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